Leave management
Leave types with allocations and carry-forward, approval chains per leave type and team, encashment, compensatory leave and balances employees can see.
Leave balances tracked in spreadsheets end in two bad ways: employees lose days they earned, or companies pay out days that were never left. Approvals depend on who you ask and when.
Zaffre Axon enforces your leave policy as configuration: types, quotas, approval chains, encashment and sandwich rules run themselves, and every balance is visible to the person who owns it.
Leave management starts with your policy expressed as configuration: leave types with annual allocations, accrual and carry-forward behaviour, and who approves what. Requests route through the chain for that type and team, and decisions go back to the requester instantly, including into team chat as cards they can act on.
The links to other modules do the background work: approved leave reconciles with attendance so nobody is flagged absent on sanctioned days; leave inside a pay period lands correctly in payroll; and exits convert unused balances through encashment into the final settlement.
A leave dashboard gives HR the company-wide view (who is off today, upcoming leave, balances by team), while every employee sees their own position without asking. Fewer surprises on both sides.
What's built into leave management
Chains per type and group
Casual leave can need one approver while long leave needs three. Chains are set per leave type and per employee group.
Balances employees trust
Allocations, usage and remaining balance are visible in self-service, so nobody sends reconciliation emails at month end.
Sandwich rules, configured
Whether weekends and holidays inside a leave count as leave is policy, applied identically for everyone.
Encashment and comp-leave
Unused leave converts to pay through encashment requests; overtime days convert to compensatory leave. Both need approval and both flow into payroll.
How it works
- 1
Configure types
Leave types, allocations, carry-forward and sandwich rules per policy.
- 2
Set chains
Approval chains per leave type and per group, with one approver or several.
- 3
Employees request
Self-service or mobile; approvers act from the app or chat cards.
- 4
Everything reconciles
Attendance, payroll and balances update automatically on approval.
- 5
Encash when policy allows
Unused balances convert to pay through approval-gated encashment.
Frequently asked questions
- Can I use Zaffre’s leave management on its own, without the full suite?
- Yes. Zaffre Axon is modular. You can start with just this module (only Payroll, say, or only Attendance, CRM, Helpdesk, Accounting or Project Management) and add other modules later on the same platform. There is no re-platforming and no data migration, and you only pay for the modules you use.
- Can different leave types have different approvers?
- Yes. Approval chains are set per leave type and per employee group, so sensitive types can require senior sign-off while routine ones stay fast.
- Do weekends inside a leave count as leave days?
- That depends on your sandwich-rule policy. Configure it once and it applies the same way to everyone.
- Can employees see their own balances?
- Yes, allocations, taken and remaining days are always visible in self-service and the mobile app.
- Is leave encashment supported?
- Yes. Encashment requests convert unused balance to pay under approval, and exits fold remaining balances into the final settlement.
Related capabilities
More from Attendance, Shifts & Remote Work, the same part of the suite.
Shift-aware attendance with anti-fraud guards, automatic flags and penalties, amendment requests with approvals, and a live attendance sheet for the whole company.
Every employee’s phone is now the time clock. No biometric hardware and no queue at a shared device. No fake attendance either, because Zaffre Axon checks who is marking, from where, and on which device.
Strict face matching on web, mobile and desktop, with no biometric hardware to buy.
Connect fingerprint and face attendance devices so punches flow into the same attendance engine as mobile and web check-ins.
Shift types, rotating rosters, overtime plans and shift-change requests, enforced by the same attendance engine that runs your time tracking.