Petty cash management
Petty cash accounts with custodians, request-approve-disburse-settle flow, category spend limits with monthly caps, and automatic books.
Petty cash disappears when it has no owner. Zaffre Axon gives each cash float an account and a custodian, and every rupee that leaves it a path: a request with a category and amount, an approval, a disbursement, and a settlement with receipts for what was actually spent.
Categories carry limits: per-request ceilings and monthly caps, enforced at approval time rather than discovered at month end. Helpdesk repairs route into the same flow automatically — an approved small repair becomes a petty cash request by itself, so the fix and the spend stay one record.
Settlement closes each advance against evidence, returning change or booking the difference, and the whole cycle posts to the books. The float on the balance sheet equals the cash in the drawer plus the advances outstanding — continuously.
How it works
- 1
Create floats
Petty cash accounts with custodians and opening balances.
- 2
Request with category
Spenders request amounts against expense categories with limits.
- 3
Approve and disburse
Approvals respect per-category and monthly caps; disbursement records the payout.
- 4
Settle with receipts
Actual spend settles against the advance, difference returned or booked.
- 5
Books stay current
Every step posts automatically; the float always reconciles.
Frequently asked questions
- Can we cap spending per category?
- Yes — expense categories carry limits and monthly caps enforced during approval, not after the money is gone.
- How do settlements work?
- The spender settles the advance against receipts; unspent cash returns and any variance books explicitly. Open advances are always visible per custodian.
- Do helpdesk repairs go through petty cash?
- Small approved repairs route into petty cash automatically from the helpdesk flow; larger ones become purchase requisitions instead.
- Is petty cash reflected in accounting?
- Yes — requests, disbursements and settlements post to the ledger automatically, keeping the float reconciled continuously.