Onboarding & exit management
Structured onboarding checklists, document collection and provisioning — and exits with clearance, asset return, final settlement and full-and-final pay.
New hires spend week one waiting for a laptop and logins. Leavers walk out with assets, passwords and an unpaid-or-overpaid final salary computed on a calculator.
Zaffre HRM scripts both ends of the lifecycle: onboarding checklists make day one ready before it arrives, and exit flows collect clearances, assets and dues before the final settlement pays out — as an off-cycle payroll run with the same approval discipline.
Onboarding in Zaffre HRM begins at hire — often directly from the recruitment pipeline. Checklists assign provisioning, document collection and orientation tasks to their owners with deadlines; pre-joining emails carry what the new hire needs; and by day one, the employee record, assets and access already exist.
Offboarding is the mirror with money attached. Resignations and terminations trigger exit flows: clearance moves through departments, issued assets come back through the asset register, outstanding loans and advances surface for recovery, and remaining leave converts to encashment where policy allows.
The final settlement then computes what the calculator never gets right — dues, deductions, encashment, gratuity — and pays through an off-cycle payroll run with the same approval stages as monthly salary. The last payslip is as auditable as every other one.
Built-in safeguards against fake attendance
Checklists per hire
On/off-boarding tasks assign to owners with due dates — IT, HR, finance and the manager each see their part.
Documents before day one
Contracts, IDs and policy acknowledgements collect during onboarding — including e-signatures — so files are complete when work starts.
Cross-department clearance
Exit clearance runs through every stakeholder: assets returned, access revoked, advances recovered, handovers confirmed.
Final settlement done right
Dues, deductions, leave encashment and gratuity compute into a final settlement request, paid through an off-cycle pay run with approvals.
How it works
- 1
Trigger from hire
Hired candidates flow into onboarding with their data; checklists assign to owners.
- 2
Collect and provision
Documents, signatures, assets and access complete before the start date.
- 3
Exit begins formally
Resignation or termination opens the exit flow with notice handling.
- 4
Clear every desk
Departments sign off clearance; assets return; recoveries surface.
- 5
Settle and close
Final settlement computes and pays via an off-cycle run; the record closes clean.
Frequently asked questions
- Can onboarding tasks be assigned to different departments?
- Yes — checklist tasks carry owners and due dates across IT, HR, finance and the hiring manager, with visible completion status.
- How does exit clearance work?
- Clearance routes through the departments you define. Asset returns check against the asset register, and outstanding loans or advances surface for recovery before settlement.
- Does it calculate the final settlement?
- Yes — dues, deductions, leave encashment and gratuity (where enabled) compute into a settlement paid through an off-cycle pay run with normal approvals.
- Are leavers excluded from billing and payroll automatically?
- Completing the exit deactivates the employee — they drop out of active payroll, seats and dropdowns while their history remains intact.