Inventory management
FIFO/AVCO valued stock, issue and adjustment workflows with reasons, low-stock auto-reorder, CSV import and a full movement ledger per item.
Spreadsheet stock counts drift the day after the count. Nobody knows what a consumed item actually cost, and shortages announce themselves as production stoppages.
Zaffre Axon values every receipt into cost layers and every issue out of them, so on-hand quantity and on-hand value are always defensible — and items reorder themselves before they run out.
Every stock movement in Zaffre Axon is a valued transaction. Goods receipts create cost layers at their landed price; issues drain layers under FIFO or weighted-average per item; adjustments book shrinkage or recovery at the current cost. The per-item ledger shows quantity, unit cost, total cost and running balance for every movement, with references to the receipt, the recipient or the reason.
The workspace is built for daily operations: KPI cards for item count, on-hand value, low-stock and out-of-stock; one-click issue and adjustment drawers; a valuation report that totals stock value by item. Search covers name, SKU, category and barcode.
Automation keeps the shelf honest between counts. Reorder points arm an hourly check that drafts purchase requisitions for anything at or below threshold, and finance sees consumption as cost-of-goods entries the moment stock leaves — not at year-end when someone reconciles the store room.
Built-in safeguards against fake attendance
Real valuation (FIFO / AVCO)
Receipts create cost layers; issues consume them by your chosen method per item. Consumption posts cost of goods at the true layered cost.
Adjustments with reasons
Physical counts enter as the counted quantity; the system computes the delta and books the write-off or recovery with a mandatory reason — damage, theft, expiry, correction.
Auto-reorder
Items with a reorder point draft their own purchase requisition when stock falls to the threshold — deduplicated against requisitions already open.
Race-proof stock math
Concurrent issues and receipts update quantities atomically, so two simultaneous transactions can never double-consume the same stock.
Item master + CSV import
SKU, category, barcode, unit, reorder rules and active flag per item; bulk-import the whole catalog from CSV with opening balances, safely re-runnable.
How it works
- 1
Build the catalog
Create items with SKU, category, barcode and unit — or import the whole list from CSV with opening quantities and costs.
- 2
Receive through procurement
GRNs bring stock in as valued cost layers automatically.
- 3
Issue with a click
Issue stock to employees or departments; the system values it FIFO/AVCO and posts the cost.
- 4
Count and adjust
Enter physical counts; deltas book as reasoned write-offs or recoveries.
- 5
Let it reorder
Set reorder points and quantities; low stock drafts its own purchase requisitions.
Frequently asked questions
- Which valuation methods are supported?
- FIFO and weighted-average (AVCO), selectable per item. Issues and returns consume cost layers accordingly, and the resulting cost posts to the ledger automatically.
- How are stock counts handled?
- You enter the physically counted quantity; the system computes the difference, books an adjustment with a mandatory reason, and posts the write-off or recovery at cost.
- Can the system reorder automatically?
- Yes. Items with a reorder point raise draft purchase requisitions automatically when stock falls to the threshold, sized by your reorder quantity.
- Can I import an existing item list?
- Yes — CSV import creates items with SKU, category, barcode, reorder rules and opening balances. Existing names are skipped, so re-running a corrected file is safe.
- Does inventory tie into accounting?
- Receipts, issues, returns and adjustments all post automatically — inventory on the balance sheet mirrors the valued stock, and COGS reflects real consumption.