Asset management & depreciation
Asset registry with assignment history, repair tracking through the helpdesk, gate passes, and monthly depreciation posted to the books automatically.
Company assets scatter across drawers and ex-employees. The register in Excel says 240 laptops; nobody can produce 240 laptops — or say what they are worth now.
Zaffre Axon keeps a living registry: every asset has a custodian, a condition, a history of repairs and transfers, and a book value that depreciates itself monthly into the accounts.
The asset registry records what the company owns: type, purchase value, custodian, location and condition. Assignments run through onboarding, transfers and exit clearance, so equipment follows people through their lifecycle — and comes back when they leave.
Maintenance is not a separate spreadsheet. When an employee raises a hardware ticket, the linked repair record opens automatically; when the ticket closes with a repair cost, the record completes and the cost posts to the books. The asset carries its full repair history without anyone maintaining it.
On the finance side, purchased assets capitalise through procurement, and a monthly depreciation run posts the expense automatically — computed from cost and current value, self-correcting against what has already been posted. The fixed-asset figures on the balance sheet are the registry, not an approximation of it.
Built-in safeguards against fake attendance
Custodian trail
Assignment, transfer and return are recorded events — at any moment you know who holds what, since when, and in what condition.
Repair loop with helpdesk
Hardware-support tickets create repair records automatically; closing the ticket completes the repair and posts its cost. The asset’s repair history builds itself.
Automatic depreciation
A monthly job posts accumulated depreciation into the ledger, self-correcting so posted totals always match the assets’ declining values.
Gate passes
Material and asset movement out of premises is documented with gate passes tied to the items moved.
Delete history
Retired or written-off assets leave an audit trail instead of vanishing from a spreadsheet.
How it works
- 1
Register or receive
Add assets directly or capitalise them from procurement receipts.
- 2
Assign a custodian
Issue assets to employees; transfers and returns are recorded events.
- 3
Repair through tickets
Hardware tickets open repair records automatically and post costs on completion.
- 4
Depreciate automatically
The monthly job posts depreciation to the ledger with no manual entry.
- 5
Audit anytime
Assignment history, repair history and delete history answer any auditor question.
Frequently asked questions
- Can we track who currently holds each asset?
- Yes — every asset carries its custodian and full assignment history, integrated with onboarding and exit clearance so returns are enforced when someone leaves.
- How is depreciation handled?
- A monthly automated run posts depreciation into the general ledger per company, self-correcting so the posted accumulated depreciation always matches asset values.
- How do repairs get recorded?
- Hardware helpdesk tickets create linked repair records automatically; closing the ticket records the repair cost and posts it. The asset’s repair history requires no separate data entry.
- Is there control over assets leaving the premises?
- Gate passes document outbound movement of assets and materials, tied to the specific items.