Once your business hits 5 or more employees in EOBI-insurable categories, you typically must register each employee with EOBI. Many SMBs put it off or forget. Here is how to register employees with EOBI, both the first time and on an ongoing basis.

Before registering employees, register your business

You need an employer registration first:

Visit EOBI online portal (eobi.gov.pk)
Apply for employer registration
Submit the required documents: business registration, NTN, address proof, owner CNIC
Receive Employer Registration Number (PR No)

This is one-time for the company. After this, you register individual employees.

The employee registration process

1. Collect employee details

CNIC (front and back copy)
Photograph
Joining date with the company
Designation / category (skilled, unskilled, etc.)
Salary band (often based on minimum wage tier)
Father's / spouse's name (per EOBI requirements)

2. Submit registration through EOBI portal

Log in as registered employer
Add new insured person (IP) with above details
System generates PI number (Personal Identification number) for the employee

3. Confirm receipt

EOBI sends confirmation
PI number issued. Record it in the employee's HR record

4. Begin monthly contributions

Each month, contribution per insured employee:

Employer share (e.g., 5% of minimum wage)
Employee share (e.g., 1% of minimum wage)
Total deposited via designated banks

See the EOBI rules guide.

5. File monthly return

Each month by the prescribed deadline:

List of insured employees
Contributions per employee
Total deposited

For new joiners (after initial company registration)

Each new EOBI-insurable hire:

HR collects required details at onboarding
Submit to EOBI portal within prescribed timeframe (typically 30 days of joining)
Receive PI number
Include in next month's contribution

For employees leaving

Notify EOBI of exit through portal
Stop contributions from exit month
The employee's PI number stays with them. They can claim EOBI pension at retirement age regardless of subsequent jobs

Common EOBI registration mistakes

Delaying the initial company registration, so fines build up
Not registering new hires within prescribed window
Wrong category (skilled vs unskilled), which changes the contribution
Not notifying EOBI of exits, so people who left still show as employees
Mis-paid contributions (wrong rate, wrong basis)
Missing monthly returns

EOBI inspection

EOBI inspectors visit establishments and verify:

Employer registration valid and current
All insurable employees registered
Contributions deposited per month
Monthly returns filed
Records maintained

Non-compliance triggers fines and back-contribution recovery.

Which employees are EOBI-insurable

Generally, employees earning up to the EOBI insurable wage ceiling (revised from time to time, so check the current ceiling). Above the ceiling, employees may not be subject to mandatory EOBI but may voluntarily contribute.

For multi-establishment companies

Each establishment may need its own registration. If you operate in more than one province, check each one separately. Headquarters-level registration usually covers branches reporting to HQ for EOBI purposes, but check this against EOBI guidance.

How HR software helps

Per-employee EOBI PI number tracked in record
Auto-calculation of monthly contribution per employee
EOBI line on payslip
One-click monthly return data export in EOBI format
Joiner / leaver workflow includes EOBI notification step

The Zaffre HRM EOBI registration fit

Zaffre HRM tracks per-employee EOBI registration, generates contribution data per month, supports return data export, and ties into onboarding and exit workflows. See EOBI rules.

Book a demo.

Caveat

EOBI rules and processes can change. Always verify against current EOBI guidance at eobi.gov.pk. Consult a labour-compliance advisor for specific cases.

How to Register Employees in EOBI Pakistan: Step by Step